Four Ways to Effectively Scale Your Customer Support Call Centers

While many companies are already focused on customer support, they often struggle to balance productivity, scaling, and maintaining the human touch of personalized customer experiences. Here are a few practical tips to help your company stay productive and scale your customer support call centers, without making your customers feeling like they’re working with a robot:

1. Boost Productivity Through Collaboration — Small inefficiencies add up quickly and drain your resources. Saving agent time and improving collaboration boosts productivity without turning them into robots. Collaboration tools like Slack and Trello are two cloud-based collaboration tools that allow employees to communicate and stay organized.

2. Balance Live vs. Automated — Striking a balance between a personalized customer experience and responding to customer requests in a timely manner, can be difficult. So how do you ensure a good experience for your customer without taking too long to respond? Utilize features that maximize efficiency of your live operators to give your customer the best experience possible. Consider setting up time-based escalations or action-based alerts, and writing pre-configured templates for frequent responses. Little things like these allow agents to respond faster and be inserted at the most crucial times, so you can maintain a personal touch when it counts.

3. Help your customers help themselves — A well-designed Help Center – or an all in one knowledge base, community, and customer portal — deflects issues and appeals to the 67% of consumers that would prefer to use self-service rather than contact support. When your customers can find their own answers quickly and easily, everybody wins.

4. Leverage Multichannel Customer Support — The modern customer demands an effortless experience. Which means they want to be able to connect with you when and where it’s convenient for them. That might be on the phone, or via Twitter, over email or even within the very application they’re using from you. Build a multi-channel support foundation that allows you to tie these contact points together so it’s manageable for your team and you’re able to easily add new methods as necessary. Consider solutions that can expand to include traditional phone, email or live chat support alongside social media, self-service and embedded mobile offerings.

If you are ready to scale or improve your Multichannel Customer Support, contact Worldwide Call Centers today at 719.368.8393 to discuss your situation and discuss the Customer Support Call Centers available from the US and Canada to Eastern Europe, Asia or Latin America.